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Pioneer Library System

ABOUT THE LIBRARY - Policies

Long Range Plan 2007-2009

Back to Current Strategic Plan

Adopted 12/5/2006

Last progress update: 5/4/2008

 

Service Response #1
Commons (School/Community Library common goals)

Provide a Commons environment that helps address the need of people to meet and interact with others and to participate in public discourse about community issues.

 

Goal A
The community library will create an environment to work collaboratively with school library staff to meet the needs and interests of the entire community.

 

Objective 1 - Establish a team of school and community library representatives to improve cooperation.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Prepare a presentation for School Board/ Superintendent Leiby and other interested parties to propose cooperative benefits. $0 Director, Board Members 2/07 Coffee bar, media area, puppet area. Discuss physical areas, ie north east conference room used as storage. Ongoing Discussed conf. room usage 5/07
b) Schedule meetings of community and school library staff to meet quarterly to assess areas and activities that need attention. $0 Director, Board Members 6/07 School and library staff members, School and library board members, 2 community members. Andrea works early on Mon./Makes time for school librarians as needed Formal and informal mtgs since 12/06
Formal mtgs since 3/08
c) Establish a Cooperative Collection Development policy to make the best use of funds and shared space. $0 Director 1/08 School purchases books 2x a yr. Share lists with Andrea so she can purchase other titles. This is a first step toward establishing a cooperative collection development policy. Establish preliminary policy with HS librarian 10/07

 

 

Objective 2 - To obtain absolute charter by 2011

Activity Cost Assigned to Date Comments & progress updates Measure
a) Prepare a contract to replace Memo of understanding with the school for long term cooperation. $0 Board Member 6/07   Done by board president 2007
b) Create a Capital fund for future enhancements to the library. $0 Finance committee 3/07 We have a “capital” fund for joining OWWL. Done by board 8/21/07

 

 

Goal B
The library will investigate all possibilities of joining OWWL, the Pioneer Library System’s 4 county online catalog system.

 

Objective - Encourage BOCES, PLS and the Manchester-Shortsville School District to meet and discuss a possible scenario for the library to join the OWWL system.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Meet with school, BOCES and PLS to review requirements. $0 Director, Technology Chair 3/07 Identify and confirm the nature of existing obstacles to the automation problem. Prelim. Mtg held 10/22/07
Purchased separate circ desk 04/08
 
 b) Discuss with PLS the possibility of BOCES taking over and administering the OWWL system. $0 Director, Technology Chair 6/07   Completed by treasurer 2006
c) Arrange meeting with PLS and BOCES to discuss BOCES taking over and administering the OWWL system. $0 Director, Technology Chair   Problem solve to find resolution or creative solutions to identified problems. Impossible

 

 

Service Response #2
General Information

Help meet the community’s need for information and answers to questions on a broad array of topics related to work, school and personnel life.

 

Goal A
The library will reach out to the community to determine the services it should provide to all residents of its service area.

 

Objective 1 - The library will survey as many stakeholders as possible to get a sampling of the types of services and programs that stakeholders feel the library should provide and which it is not currently providing.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Prepare a presentation to show what the library has to offer. $100 Director 12/08 Identify scope of current/existing services, propose possible future services (with director), survey community for needed or desired services. When completed
b) Attend meetings of local organizations to establish needs. $0 Director, Board Member 12/08 in progress 25%
c) Attend meetings at local businesses to establish needs. $0 Director, Board Member 12/08   Director attended chamber 4x 25%
d) Allocate library resources to offer a service plan consistent with community needs or desires. $0 Board 3/09 Need to do a formal survey of the committee for the next long range plan Recv’d LR Planning Grant 03/08

 

 

Objective 2 - The library will promote the use of its meeting rooms to stakeholders and community organizations and encourage them to use the library for meetings.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Offer meeting rooms to local organizations. $100 Director 12/08 Good progress so far. Lots of requests ongoing
b) Offer meeting rooms to local businesses. $0 Director, 12/08   25%
c) Offer programs and classes to local organizations and businesses. $0 Director 12/08   Roberts Rules 1/year
d) Provide display space for businesses and organizations. $200 Director 3/09 $100/year from budget, balance from Friends, etc. Need to identify businesses most likely to use the library and contact them. 2 new display cases

 

Goal B
School age users will use the library to help build research skills in preparation for higher education, jobs, or leisure activities.

 

Objective - Create a student-friendly environment in the library.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Meet with young adults to establish needs. $100 Director 1/07 Refreshments, etc monthly since 2/07
b) Establish a young adult “area” with seating, bulletin board, etc. $200 Director 12/07   Done summer 2007
c) Establish a young adult collection of books and magazines. Up to $500/yr Director 12/07   Done summer 2007
d) Designate physical area for career, college resources. $0 Committee 12/07 May have to combine d,e & f. A work in progress that needs Brett’s approval. Space limitations. When completed
 e) Create a clearinghouse for professional opportunities, job postings, career development, and financial aid. $0 Director 12/07   When completed
f) Provide location for testing and training – such as civil service, workforce development. $0 Director 12/07 Look into establishing a “job information center”. When completed
g) Provide internet safety training $0 Director 12/07   When completed
h) Provide cell phone etiquette and safety training. $0 Director 12/07 May do internet safety program for parents and children When completed

  

 

Goal C
The library will serve as a resource in the implementation of the Village of Manchester Strategic Plan adopted in the spring, 2006.

 

Objective - Assist the Village of Manchester in meeting the goals of its Strategic Plan which will enhance the entire community.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Meet with Village of Manchester Strategic Plan committee to establish needs. $0 Director, Board Member 1/07 Dir. working on a grant for summer concerts in the bandstand. Rcv’d grant 02/08
b) Serve as a meeting place for small business seminars as per the Plan. $0 Director, Board Member 12/07 Is there a need for conference/presentation equipment? When completed
c) Provide programming on marketing, website development, business plans, etc. as per the Plan. $0 Director, Board Member 12/07 Additional funding from Friends. Ask Lisa Schaertl for advice & assistance When completed

 

Goal D
Entice more community residents to use the library to help them access information for all aspects of their lives.

 

Objective - Make library welcoming and more accessible.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Improve and simplify signage to and at the entrance. $200/yr Director, Board Member 12/07 Change completion date to ’08 when new entrance complete. Sal working on sign in front of HS When completed
b) Improve handicap accessibility (consistent with ADA). $0 Director, Board Member 12/07 School capital project When completed

 

  

Service Response #3
Local History and Genealogy

Offer local history and genealogy services that address the desire of community residents to know and better understand personal or community heritage.

 

Goal A
The library will provide the leadership and research assistance needed to assemble local history information for use by the community.

 

Objective 1 - To serve as a resource to the Village of Manchester and others in pursuing the possibility of establishing a “Heritage Trail” within the community.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Write a letter to the Village of Manchester inviting their use of the library as a resource. $0 Director, Board Member 1/07 Follow up by a visit to a Village board meeting by the library director and board member. Done 04/02/07
b) Assist the Village of Manchester with resources to identify historical areas. $0 Director 6/09 Dir spoke at village board meeting but no response other than bandstand grant cooperation
Mtg of Local Historians 04/08
Mtg of Local Historians 04/08

 

 

Objective 2 - The library will provide space to display information and artifacts of historical significance to the community.

Activity Cost Assigned to Date Comments & progress updates Measure
a) Provide space for the Towns of Manchester, Farmington and Hopewell to display historical artifacts. $50/yr  Director, Staff 6/08 Construct/purchase display areas. Create permanent, temporary, or rotating displays (windows into history) within library building. Mtg of Local Historians 04/08 - made offer
b) Provide space for the Villages of Manchester and Shortsville to display historical artifacts. $50/yr  Director, Staff 6/08 Construct/purchase display areas (pedestals, tables, niches, cases). Create permanent, temporary, or rotating displays (windows into history) within library building. Mtg of Local Historians 04/08 - made offer
c) Establish guideline/time line and application forms to encourage local businesses, service organizations, and churches to create exhibits. $50/yr  Director, Staff 6/08 Framing of pictures. First need to identify & approach businesses in the community through a survey. Set up a subcommittee to do this. When completed
d) Generate acceptable criteria and applications for displays, shows, exhibits by service providers or trade organizations, businesses, non-profits. $0 Director 12/07 Need to write a specific policy. Should see what other libraries are doing and use as template for our policy. Prelim work done Policy 100 – ALA Standards Exhibit Spaces, need specific policy

 

Objective 3 - The library will provide historical information about our area

Activity Cost Assigned to Date Comments & progress updates Measure
a) Catalog existing information in our possession $0  Director, Staff 6/09   Done 2006
New items to be cataloged Summer 2008
b) Enhance materials, books, etc in the display case $0  Director, Staff 6/09   ongoing purchasing
c) Publicize our collection $0  Director 6/09 How? To whom? Our collection not much different from other libraries’. Need to collect materials unique to our community. Need to establish a committee to seek out & filter materials as in f below 4 times / yr
d) Offer programs and classes on local history and genealogy. $100 Director 6/09 Additional funding from Friends Program 02/07
05/07
11/07
11/07
3/08
e) Research opportunities for genealogical information from LDS Church. $0  Director 6/09   when completed
f) Enlarge local history collection. $0  Director 6/09 Add local maps, cemetery records, census records, birth, marriage, death certificates, military records, copies of local official projects/proposals, i.e. water districts, underpass construction, zoning maps, school capital project, etc. Mtg of Local Historians 04/08 - made offer

 

 

 

Red Jacket Community Library - 7 Lehigh Avenue, P.O. Box 370 - Shortsville, NY 14548 - phone (585) 289-3559 - email